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Council Hosts Co-op Visitors; Approves DeWitt Location Name Change, Selects Tellers

Council - Council News

Monday, 01 September 2014 15:36

By 12th Moon,

Council President

11-5-12thMoon-72dpiCouncil met on Tuesday, August 12 for our monthly meeting with nine of our twelve members present, five staff members, one member-owner, and three visitors from Syracuse. Our visitors were all board members of the Syracuse Real Foods Co-op who had come down earlier that afternoon to tour our West-End store, the Central Kitchen, and our community room, The Space @ GreenStar, and they stayed for the first part of the meeting to witness our process.

Our first item on the agenda was the monthly General Manager's (GM's) Report. GM Brandon Kane reported that the repaving project at the West-End store and the new customer restrooms have been completed and that upcoming plans are to add a new express register in the store. There are also plans to make some changes at our DeWitt location, with a reset to be accomplished by the holiday season. Brandon reported that some members have requested that we no longer carry products from Eden Foods as they are following the restrictions of health-care coverage that Hobby Lobby won in a Supreme Court case. While we may not agree with their decision, we also have to acknowledge that Eden Foods has been a leader in bringing BPA-free containers to the US. Rather than pull their products, management encourages our members to vote with their purchase dollars and buy products they do support.

Next, we discussed a proposal to change the name of our satellite store from GreenStar Oasis to GreenStar DeWitt. The rationale for a name change was twofold: first, that some people in the community did not recognize that it was part of the Co-op; and secondly, that as we look toward hopefully opening another satellite store in Collegetown, the geographic reference would consistently identify the different store locations while making it clear that each location is part of the GreenStar cooperative. The proposal had first come to Council at our June meeting, but a decision was held off until we could solicit feedback from our members about the change. As most of the responses were in favor of the change, we decided that we would call the location "GreenStar Co-op at DeWitt Mall" or a shorter derivative thereof.

Read more: Council Hosts Co-op Visitors; Approves DeWitt Location Name Change, Selects Tellers

 

2014-2015 Councilmembers

Saturday, 09 August 2014 00:00

To contact one of your representitives on Council, click his or her name.

Eric12Moon

12th Moon  President

Committees: Membership, Personnel, Executive Planning (chair), Expansion (chair), CBLD Liason, Policy Review, By-laws Review (chair)


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Tara Gross 

Committees: Personnel

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Keith Babuszczak 

 

Committees: Membership

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Eric Banford

Committees: Membership (chair), Executive Planning

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Ellen Brown

Committees: Finance

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Sam Frederick

Committees: Governance and Policy Review

 

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Dan Hoffman

Committee: By-Laws Review, Ombusperson Advisory (chair), Policy Review , Executive Planning, and Governance (chair)

 
 11-6-Chris-Negronida-72dpi

Chris Negronida Vice President

Committees: Personnel (chair), Executive Planning, CBLD Liason, Policy Review, and By-Laws Review

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Jan Rhodes Norman

Committees: Expansion and Governance

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Gail “Patrice” Lockert Anthony

Committees: Finance

Bob Rhea-sm 

Bob Rhea Treasurer

Committees: Finance (chair) and Executive Planning

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Jessica Rossi Secretary

Committees:  Policy Review and Personnel

 

Council Approves Meat Referendum for October Vote; Elects 2014 Officers

Council - Council News

Friday, 01 August 2014 17:01

By 12th Moon,

Council President

11-5-12thMoon-72dpiCouncil was in the dark for most of our meeting on Tuesday, July 8 as a storm took out power and blew down trees around town. We met in The Classrooms @ GreenStar with nine of twelve Council Members, three staff members, and our Board Administrator present. Through the threat of tornadoes and high winds we proceeded, moving high-priority items first, and managing to hang in and complete our agenda for the night.

First, we approved a proposal to bring a member-initiated referendum to our member-owners for a vote in October. The petition to conduct a referendum came to Council in May and, if approved by our members, would change some of the guidelines currently in place regarding the inspection of farms selling meat to GreenStar, as well as increase the mileage limit within which farms must be located in order to sell meat at the Co-op.

Next, we approved the content of our fall membership mailing and three membership meetings to be held in October. A Member Forum will take place from 6:30 to 8:30 pm on Thursday, Oct. 2 at The Space @ GreenStar for discussion of the above-mentioned referendum. An Open Mic meeting will be held from 6:30 to 8:30 pm on Tuesday, Oct. 7 in The Classrooms @ GreenStar as a venue for members to bring suggestions, comments, and ideas to Council's and staff's attention, and will give another opportunity to discuss the referendum. Our Fall Membership Meeting will take place from 5:30 to 9 pm on Friday, Oct. 17 at The Space.

Our annual officer elections, which had been postponed from last month, came next. Congratulations to Chris Negronida, our new Vice President, Bob Rhea, our new Treasurer, and Jessica Rossi, re-elected as Secretary. Thanks to my fellow Council Members for electing me as President again.

Read more: Council Approves Meat Referendum for October Vote; Elects 2014 Officers

 

Interested in Serving on GreenStar Co-op's Council?

Council - Announcements

Wednesday, 30 July 2014 13:12

Thanks for your interest in serving on GreenStar's Council (board of directors). We look forward to hearing your voice, benefiting from your ideas, and working with you to make the Co-op an even better place.

Annual Elections (in April); Appointments to Fill Vacancies Between Elections

In the annual Council election, conducted throughout April, at least five of the seats on Council are filled (for 3-year terms). If vacancies have occurred since the previous election, those may be filled for the balance of those terms (e.g., for 1 or 2 years). To be elected, a candidate must receive at least 50 valid votes, and at least 200 members must participate in the voting). Vacancies that occur during the year are filled by Council appointment, until the next election.

To be a qualified candidate in the election, or for appointment, you must be a GreenStar member-owner in good standing (e.g., membership fees are paid up to date). To appear on the ballot, you must submit a Declaration of Candidacy form by March 1st; you could still run as a write-in candidate if you submit the form by March 31st. To be considered for appointment to a vacant seat, between elections, you need to submit an Application specifically for that, AND attend at least one Council meeting beforehand. Both forms are also available at the Front Desk at the West End store.

Should You Seek a Seat on Council? Some Considerations

Serving on the Council can be rewarding, but it is also a serious commitment.

As a Council member, you are required to abide by the legal, ethical, and practical responsibilities of being on a board of directors. This means that you stay informed and make reasonable judgments based on this information; that you attend meetings regularly; that you are responsive to other member-owners who want to share their opinions or ask questions; that you don't use information obtained by being on the board to the detriment of the organization; that you disclose any actual or potential conflict of interest; and, in your capacity as a Council member, that you put the good of the Co-op first, and abide by the Code of Conduct for Council members. There's a fair amount of fine print, so, if you have any questions, feel free to contact the Governance Committee.

download-applicationBefore the election (or applying for appointment), we encourage you to attend at least one Council meeting and check us out. (All Council meetings are open to all member-owners, except for certain executive session matters.) Our meetings are typically on the second Tuesday of the month, from 6:30 to 9:30 pm, in GreenStar's Classroom Space (formerly the Enterprise Car rental building), across Buffalo Street from the West End store). Agendas are posted in both stores and on the GreenStar website. If you become a candidate, also plan to attend the annual Member meeting in April to introduce yourself – there will be a "meet the candidates" item on the agenda.

We're always looking for skilled, caring people who will add their voice and ideas to the governance of the Co-op, and help represent our diverse Membership. Please read these materials, and, if you think you have the time, energy, inclination and passion to make GreenStar even better, fill out the Declaration of Candidacy form (in January or February) and run for Council! Or, if there is a vacancy, submit the Application for Appointment.

Typically, in January or February, there are one or more brief informational sessions – with current Council members - for people who want more information about running for or being on Council. Watch for notices in the stores, in GreenLeaf or on the website.

Frequently Asked Questions

What does Council actually do? State law requires GreenStar, as a cooperative corporation, to have a board of directors (which we call our Council) that is ultimately responsible for all aspects of the Co-op and to the member-owners. In practice, Council makes the "big-picture" policy decisions, approves the annual budget, and provides oversight of the Co-op's finances and store operations. Day-to-day management of the stores and their operations is delegated to a professional General Manager (GM) chosen and regularly evaluated by Council; the GM then selects and supervises the rest of the staff. During the past year, we've focused a lot on our own governance and our policies, on evaluating our GM (Brandon Kane), on planning for expansion (including the renovation of the warehouse, and possibly opening a new satellite store in Collegetown, and/or elsewhere), and on invigorated member-owner involvement. Most of these issues will continue to get attention through 2014, and, of course, there will be new ones.

What's all this about "engagement" with member-owners? One of Council's primary roles is listening to member-owners and trying to represent their interests. This can happen formally or informally, at Spring and Fall Membership meetings, special "town hall" sessions and focus groups, and through tabling at the stores by Council members and member-owner surveys. Our Membership Committee has been working hard to reinvigorate these traditional forms of outreach, as well as come up with new ones. Maybe you have ideas about this and could help us to build a more engaged Membership.

OK, but what would I actually do, day-to-day or month-to-month? You would be expected to come, prepared, to Council meetings (normally, once a month; special meetings are called if necessary) and to serve on at least one committee (again, normally with monthly meetings). When all the prep and meeting time is added up, it's at least 10-12 hours a month. Most people do more than this, especially if they serve as an officer, chair a committee or lead a project. Many people do outside research or attend conferences and report back to Council.

What's a meeting like? The Council meeting is our main forum for doing business. There we hear reports from and ask questions of management staff, discuss and amend proposals for action, and vote on new policies. This can involve quite a bit of discussion and debate (and usually goes on for about 3 hours), but, when everyone comes prepared, can be quite effective. We use a version of Robert's rules – parliamentary procedure – to run the meetings. It might sound formal at first, but is designed to provide everyone a fair hearing. The best way to learn what a meeting is like is to attend one – they are on the second Tuesday of each month, starting at 6:30 pm, usually in GreenStar's new Classroom Space (formerly the Enterprise Car Rental building, across Buffalo Street from the West End store). Council meetings are open to all member-owners. Hope to see you there!

What's this I've heard about a new governance system? At the end of 2010, Council voted to change its governance approach, by using the Policy Governance model "in a form chosen by Council." Policy Governance is a style that is popular in the co-op world. It's designed to help keep the board focused on the job of high-level planning and goal setting and to give the staff more leeway in running the stores and in implementing Co-op policy, with accountability to be ensured through extensive General Manager reporting. Since making this decision, Council has spent much time in developing new policies in the Policy Governance style, which are gradually replacing many of our older policies. At the end of 2013, Council adopted 7 broad "ends statements" (or goals) for the Co-op. In 2014, the GM will begin submitting formal reports for Council's review, detailing how these ends are being reflected in store operations, and how the "limitations" Council has established on GM actions are being respected.

And what do I get? You get to meet lots of interesting people, have a chance to go to trainings and conferences in exotic locals like Texas and Wisconsin, and become more involved in your Co-op than you thought possible. Also, you get a superworker discount at the register – that's 17.5% off almost everything you buy. In 2011, the Membership authorized Council to provide its members with modest, monetary "stipends," and Council decided to implement such a system starting in 2012. "Regular" Council members receive $600/year, committee chairs $900/year, and the President (chosen annually by Council, and who has many additional responsibilities) $1800/year. Childcare is now available at Council meetings, for Council members' children (at no cost).

Sounds good so far. How do I run (or apply)? Fill out the Declaration of Candidacy form (to run in the election) or Application for Appointment (between elections, when there's a vacancy), both of which are available at the front desk or on the website. If you want to run in the election, don't wait until the last moment (there are essay questions!). Then start educating yourself...and launch your campaign.

Educating myself? Campaign? Yes! Educate yourself by coming to some meetings, attending one of our informational sessions for prospective candidates (dates & times at the bottom of reverse side), or calling/emailing a Council member (such as the Chair of our Governance Committee – Dan Hoffman; contact info for all Council members is in the GreenLeaf newsletter). There's a lot of useful information in the "Council" or "Board of Directors" section of the GreenStar website (www.greenstar.coop) - click on "Council Documents" to find all Co-op policies. (These are also assembled in the Policy Book, a hard copy of which is available for viewing at either store.) Campaigning has traditionally been pretty low key at GreenStar – feel free to table and tell your friends – the more people who care, get involved, and vote, the healthier our Co-op will be! Tabling can be arranged with staff at the Front Desk. If you do table in the store, we ask that you be respectful of others and not interrupt the normal functioning of the store.

Again, thanks for your interest. We can't wait to meet you and work with you. And, good luck!

7/10/14

Council Considers Oasis Store Name Change, Approves Collegetown Lease, Seats New Members

Council - Council News

Tuesday, 01 July 2014 18:45

By 12th Moon,
Council President

11-5-12thMoon-72dpiCouncil met on Tuesday, June 10 in The Classrooms @ GreenStar for our regular monthly meeting with nine of twelve Council members, four staff, two Council-elect, and one member-owner present. During our announcement period we heard that our affiliate GreenStar Community Projects (GSCP) would host another community networking event in The Space @ GreenStar on Thursday, June 19. We also learned that Britton Dougherty resigned because of her busy schedule working on an organic farm in Interlaken. We will miss her bright and enthusiastic contributions and thank her for her service.

During our member comment time, we heard a request for signage in the stores asking shoppers to curb their cell phone use at the registers and in the dining areas. We also heard complaints regarding the brewing of coffee in our stores and the condition of the coffee grinding area in the Bulk section at our West-End store after customer use.

As is normal, our first item of business, the General Manager's (GM) monthly report came next. Our GM, Brandon Kane, reported that staff are already getting many requests for use of the renovated Space @ GreenStar and that a recent GSCP fundraising event was a big success and a good test of our ability to cater a large group at our facility. Brandon said that liquor license renewals were approved for both stores and that the application for a liquor license for The Space was almost complete, and he hopes for it to be approved by the end of July. He reported that staff will be improving the signage on and painting the façade of The Space, as well as making improvements to the parking lot.

Read more: Council Considers Oasis Store Name Change, Approves Collegetown Lease, Seats New Members

 

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