2015 Fall Meeting

Council - Special News

Sunday, 11 October 2015 02:00

15 10 Agenda


Council Revises Member Labor Policy, Enters Agreement with National Cooperative Bank

Council - Council News

Sunday, 11 October 2015 00:45

By 12th Moon,

Council President

11-5-12thMoon-72dpiCouncil held its monthly meeting on Tuesday, Sept. 8 in the Classrooms @ GreenStar with twelve of fourteen Council Members, five staff members, and one member-owner present. During agenda review, it was agreed that an item would be moved to earlier in the evening so that interested people would not have to stay for the whole meeting.

After announcements, we received the monthly General Manager's (GM) report from our GM, Brandon Kane. Brandon said that the loan from the Cooperative Fund of New England was finalized but is not expected to be drawn on until next year, when we order equipment for the Collegetown store. The new and improved GreenStar web site should be up by October, making Council documents, minutes, and policies easier to access. New this month was a weekly giveaway through Facebook, resulting in the highest profile of views we have ever seen. We've also begun rolling out a revamped BASICS program with an updated logo, as well as many additions to this program's product line. Brandon also reported that the "Pop-Up" GreenStar Co-op store at the recent Magnaball Phish festival in Watkins Glen went well, and much was learned from the experience. We're hoping to serve festival-goers at other local festivals next summer, maybe even GrassRoots.

The GM's B.1, 2nd Quarter Financial Monitoring Report came next on our agenda. We found the report to have been submitted on time, complete, and in compliance except for sub-policies one and three, both resulting from the national trend of low sales growth. We then received the GM's B.13, Ombuds Program Monitoring Report, which we found to be submitted on time, complete, and in compliance with the policy and all sub-policies.

Read more: Council Revises Member Labor Policy, Enters Agreement with National Cooperative Bank

Vote on Proposed Bylaws Changes

Council - Council News

Sunday, 04 October 2015 10:37

By Dan Hoffman,

Council Member

2013 Dan HoffmanGreenStar member-owners are the only ones who have the power to change the Co-op's bylaws, the organization's most basic and important document. There is an opportunity to do so (or not) during this month — at the Fall Member Meeting, at the stores, or by mail.

GreenStar's Council has established an ad hoc Bylaws Review Committee, which started meeting again earlier this year, after being inactive for at least two years. Council had referred a couple of issues to the committee, which identified several more on its own. In August, Council voted (unanimously, except in the case of #2, below) to send the committee's six recommended bylaws amendments to the membership for a YES or NO vote on each of the following questions:

1. Should the Co-op be allowed to use a withdrawing member's refundable equity contribution [which could be up to $90] to pay off any outstanding debt the member has to the Co-op (such as for bad checks)?

2. Should all Council candidates and members be required to satisfy any requirements associated with operational licenses maintained or sought by the Co-op (such as to sell or serve alcohol)?

3. Should Council be allowed to conduct closed executive sessions for two additional topics — possible litigation or contract negotiations?

4. Should the composition of Council's Immediacies Committee be changed to match that described in Council policy, and that of the Executive Planning Committee?

5. Should the use of gender-specific pronouns (such as "he" or "she") be eliminated in the bylaws?

6. Should three "clerical errors" made when the bylaws were amended in 2010 be officially corrected?

Much more information on the proposed amendments, including detailed explanations, pro and con statements and voting instructions, are available in the Fall Member Mailing, which all current members should receive in the mail by October 6. Members can vote up until close of business on Oct. 31 at either store, by mailing in the ballot from the Mailing, or in person at the Fall Member Meeting, on Friday, Oct. 16, at the Space.


Council to Send Bylaws Changes to Membership Vote; Approves Meat Referendum Interpretations

Council - Council News

Tuesday, 15 September 2015 18:39

By 12th Moon,

Council President

11-5-12thMoon-72dpiCouncil held its monthly meeting on Tuesday, Aug. 11 in the Classrooms @ GreenStar, with eleven of fourteen Council Members, three staff members, and one member-owner present. After introductions and Council Members' statements of preparedness, we replaced an item on our agenda that was not yet ready with a proposal to move budgeted monies from one line to another in the store's 2015 Capital Budget.

The first item on our agenda was the monthly General Manager's (GM) report. GM Brandon Kane was absent, attending a GM conference in North Carolina organized by the National Cooperative Grocers, so in his place our Operations Manager, Sara Paulison, updated us and answered questions. She reported that ground had been broken at the Collegetown site of our third store, and that everything should be in order to open that location by late summer of 2016. She also reported that, by the end of August, we should be closing on a loan from the Cooperative Fund of New England to outfit the Collegetown store. We're waiting to hear back from the National Cooperative Bank (NCB) regarding a loan request to refinance our property at 700 and 702 West Buffalo Street. The NCB loan and refinancing savings will make it possible for GreenStar to own a 130-kilowatt photovoltaic array in an off-site location in Tompkins County. A location has not been identified yet, but an array this size would provide about half of the electricity used at our 700 West Buffalo location, including the Central Kitchen.

The GM's report informed us that GreenStar will operate a "Pop-Up Co-op" at the Magnaball Phish festival in Watkins Glen at the end of August, and, if all goes well, we'll be looking to do the same at other venues in the future. Two new positions have been created and filled in the Central Kitchen/Bakery for a Catering Coordinator and Assistant, with the expectation that dedicated staff will help grow our catering business.

Read more: Council to Send Bylaws Changes to Membership Vote; Approves Meat Referendum Interpretations

Bylaws Changes May Be on the Horizon

Council - Announcements

Monday, 03 August 2015 22:46

By Dan Hoffman,

Member, Bylaws Review Committee

2013 Dan HoffmanThere could be some changes in store for GreenStar's bylaws — but only if enough member-owners vote in October, and only if a "super majority" of them (two-thirds) vote to make the changes. The Co-op's Council will decide at its Aug. 11 meeting which proposed bylaws amendments will be sent to the membership this year.

A group's bylaws are like a City's charter or a state's constitution — containing the most basic values and rules by which it is to be guided and governed. It's considered a "best practice" for organizations such as GreenStar to review their bylaws regularly, and to propose and adopt changes as needed. GreenStar has an ad hoc Bylaws Review Committee (BRC) for that purpose. After being dormant for a couple of years, it was reactivated in March to consider bylaws changes that might be proposed in the fall of 2015, and beyond.

Currently, the committee includes four Council members (12th Moon, who chairs it, Patrice Lockert Anthony, Kristen Kaplan, and yours truly), two staff members appointed by the General Manager (Human Resources Manager Michael Hoysic and Membership Manager Alexis Alexander), and at-large member Jenny Caldwell. (Two at-large seats remain unfilled. If you think you might be interested, please fill out and submit an application — available at the stores or at www.greenstar.coop.)

Read more: Bylaws Changes May Be on the Horizon


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