Sunday, 28 July 2013 18:27
GreenStar Co-op: Application/Nomination for At-Large Committee Seat
GreenStar's Council (board of directors) seeks applications from Co-op members in good standing interested in serving on any of our various committees. You may nominate yourself or another member.
Committees play a crucial role in providing research, preparation and recommendations for proposals and issues to be voted on by Council. Committees have seats for Council members, staff and other ("at-large") GreenStar members. Committee members earn a 10% discount on purchases for their work.
Brief Committee descriptions and responsibilities appear on the next pages of this form.
Council makes at-large appointments annually, in July, for one-year terms. (There are no term limits.)
Often there are vacant seats during the year that can also be filled by Council, if there are applicants.
Paper application/nomination forms may be submitted to the Customer Service desk at the West End store, submitted electronically below or call Dan Hoffman (273-1323).
Please indicate your preferences for a committee, and provide a Statement of Interest below indicating why you would like to serve and what experience or skills you would bring to the role.
If you have any questions about any of the committees, or about this application, please contact Governance Committee Chair, or call Dan Hoffman (273-1323).
GreenStar Council's Committees – Composition & Responsibilities
Composition: at least 3 Council members (Treasurer is chair), 1 staff member, 3 at-large members (including at least 1 who is an accountant)
- Overseeing the annual budgeting process,
- Overseeing regular financial audits of the Co-op,
- Overseeing annual review of Co-op's insurance coverage and other asset protections,
- Recommending annual financial objectives, and
- Reviewing and recommending changes to the Co-op's financial policies.
Composition: at least 3 Council members; 1 staff member; 3 at-large members
- Overseeing annual Council elections,
- Recruiting candidates for Council and committee positions,
- Identifying possible training opportunities for Council members,
- Overseeing Council's Policy Book, and
- Developing proposed policies & procedures (when requested to do so by Council).
Composition: at least 3 Council members; 2 staff members; 4 at-large members
- Promoting member participation in the Co-op,
- Planning Membership meetings and mailings,
- Facilitating interaction between Council and members,
- Overseeing regular member surveys,Overseeing member referenda, and
- - Maintaining contact with other co-ops.
Composition: at least 3 Council members; 1 Staff Advisory Board member; 2 at-large members (Human Resources Manager is ex officio member)
- When needed, recruiting & screening candidates for General Manager,
- Assisting Council with the annual performance evaluation of the GM,
- Organizing regular staff/Council "retreats,"
- Reviewing and recommending amendments to the Co-op's Personnel Policy,
- Interpreting the Personnel Policy, when requested, and
- Handling employee grievances.
Ad Hoc Committees:
Composition: 4 Council members; 3 staff members; up to 3 at-large members
- Assisting Council in planning and preparing for the expansion of the Co-op
- (additional satellite stores, larger main store, etc),
- Providing feedback and support to General Manager on steps to implement expansion goals,
- Creating a timetable for moving forward with timely decision-making.
Composition: 3 Council members, 2 staff members, 3 at-large members
- Reviewing GreenStar's current bylaws and making recommendations (to Council) for revision,
- Involving the Membership in the bylaws review process.
OMBUDS ADVISORY COMMITTEE
[GreenStar's first Ombuds Program began operating in early 2012.]
Composition: 2 Council members; 2 staff members (1 = management, 1 = non-management); at least 2 at-large members
- Make recommendations to Council on Ombudsperson job description and contract, and other Program details;
- Recruit candidates for Ombudsperson positions, review and evaluate applications, make recommendation on selection to Council
- Provide oversight and assistance to Ombudspersons
GREENSTAR COMMUNITY PROJECTS, INC.
This is a tax-exempt affiliate of GreenStar Co-op, with its own Board of Directors. Composition of Board: 1 member named by Co-op's Council; 1 member named by Co-op's General Manager; up to 7 at-large members (named by the affiliate's Board).
Purposes of Affiliate:
- Provide information to public on cooperatives, healthful living, local self-reliance, self-sufficiency and community, ecological sustainability and/or social justice;
- Initiate and/or support community projects that promote cooperatives, local self-reliance, self-sufficiency and community, ecological sustainability and/or social justice in ways that honor and enhance the socio-economic diversity of the projects and those intended to benefit from them.
- GSCP sponsors the annual Food Justice Summit, and more frequent gathering for a Network of groups, businesses and individuals in Tompkins County working to strengthen the local food system.
Options for involvement:
- Serve on the Board of Directors.
- Serve on a committee (e.g., fundraising, networking) or help with a specific project or event.
- GreenStar work credit is possible for any level of committed service.
By Dan Hoffman,
12th Moon, Kristen Kaplan, Eric Banford, Susan Beckley, Jessica Rossi and Mark Darling finished the counting in just under four hours.
412 Total valid envelopes
21 total invalid = 19- no ID, 1- first of two ballots, 1- no ballot in envelope
Also = 1- name tag, 5- 2 cent slips, 1- Member Labor Request and two wooden nickles.
Two thirds vote required to pass.
Q#1 = PASS
Q#2 = FAIL
Q#3 = PASS
Q#4 = PASS
Q#5 = PASS
Q#6 = PASS
GreenStar member-owners are the only ones who have the power to change the Co-op's bylaws, the organization's most basic and important document. There is an opportunity to do so (or not) during this month — at the Fall Member Meeting, at the stores, or by mail.
GreenStar's Council has established an ad hoc Bylaws Review Committee, which started meeting again earlier this year, after being inactive for at least two years. Council had referred a couple of issues to the committee, which identified several more on its own. In August, Council voted (unanimously, except in the case of #2, below) to send the committee's six recommended bylaws amendments to the membership for a YES or NO vote on each of the following questions:
1. Should the Co-op be allowed to use a withdrawing member's refundable equity contribution [which could be up to $90] to pay off any outstanding debt the member has to the Co-op (such as for bad checks)?
2. Should all Council candidates and members be required to satisfy any requirements associated with operational licenses maintained or sought by the Co-op (such as to sell or serve alcohol)?
3. Should Council be allowed to conduct closed executive sessions for two additional topics — possible litigation or contract negotiations?
4. Should the composition of Council's Immediacies Committee be changed to match that described in Council policy, and that of the Executive Planning Committee?
5. Should the use of gender-specific pronouns (such as "he" or "she") be eliminated in the bylaws?
6. Should three "clerical errors" made when the bylaws were amended in 2010 be officially corrected?
Much more information on the proposed amendments, including detailed explanations, pro and con statements and voting instructions, are available in the Fall Member Mailing, which all current members should receive in the mail by October 6. Members can vote up until close of business on Oct. 31 at either store, by mailing in the ballot from the Mailing, or in person at the Fall Member Meeting, on Friday, Oct. 16, at the Space.
By Alexis Alexander,
I have woken to a new day, a day when GreenStar's annual Member Meetings and pancakes are defined as pure elegance and inspiration. Surprised?
The morning after our Fall Member Meeting, I'm entranced by the experience of last night. I realize how far GreenStar has come over the years, and how integral and essential a partner we are in the wider regional food movement before us. Our roots as a buying club and grain store have matured into a multimillion-dollar community-based cooperative that affords us the ability, and the responsibility, to bring "real food," as Marketing Manager Joe Romano would say, back to a broader spectrum of our local and regional community. Read more...