Friday, 30 November 2012 14:55
By 12th Moon,
Council held our regular monthly meeting on Tuesday, Nov. 13 in The Space @ GreenStar. During announcements we were informed that our affiliate GreenStar Community Projects has organized a networking event to bring together as many as seventy-five people from local organizations concerned with food equity issues. The event, entitled "Feeding Our Future: Building Community for Food Equity & Sustainability," will take place over two evenings, Nov. 29 and Dec. 13, and is designed to get all of these folks together at the same table, as the four-hour program each evening will include food sharing as well as information and networking.
Brandon Kane, our General Manager (GM), presented his monthly report next, and told us that both stores are doing very well; we survived another very busy tenth of the month; and we are preparing for the holiday season. We also learned that the installation of a new additional walk-in cooler for the West-End store may well have to wait until after Thanksgiving because of shipping delays. The annual staff satisfaction survey will be going out to all staff soon and there will be both a managers and assistant managers meeting and an all-staff meeting in the second half of November.
Brandon next submitted the Third Quarter Financial B.1 Report in the new Policy Governance (PG) format that we have been transitioning into. The report was referred to our Finance Committee for review and report back next month. The PG format of reports, called Monitoring Reports, starts with policies that Council has approved, then the GM writes his interpretations of the policy and what data he will use to report, and presents this to Council for approval. This system should provide Council with the data it needs in a consistent way that makes it easier to compare years of data. As we are still in this process of transitioning, our next agenda item was to vote on a set of the GM's interpretations for another policy.
Interpretations for Policy B.2, Budget and Planning, were presented by Brandon and, with few amendments, Council approved them. Our Governance and Monitoring Committee has been working with Brandon to identify the data that best informs Council and our members for these different policies, allowing more time for discussion than at a regular Council meeting. To date we have approved interpretations for eight policies.
Next on our agenda Brandon submitted a Monitoring Report for Policy B.2, Budget and Planning, which used the pre-Council amendment and approval interpretations. It was asked that he resubmit the report next month, adjusted to the amendments agreed upon.
The GreenStar 2013 Budget was presented for discussion and was referred to our Finance Committee for review. The 2013 budget will be brought back to our December meeting for approval.
We next approved a donation of $2,500 to Home Planet, the producers of the co-op documentary film "Food for Change." Last June, at the CCMA conference in Philadelphia, most of us attending had the opportunity to watch clips from the unfinished film and found it to be a great informational documentary about the rise and fall of food co-ops in America over the last 100-plus years. By late spring we hope to have a copy of the full, completed film for community viewing. (For more information please see www.foodforchange.coop.)
A proposal to sign a contract with Commercial Kitchen Consulting (CKC) out of Binghamton came next. We have been looking at the possibility of creating a central kitchen and bakery in our building at 700 W. Buffalo Street. CKC consultants would help assess our needs, create architectural drawings and necessary schematics, help identify and source "green" equipment, as well as help select and oversee the construction firm. The contract was approved with the contingency that we would first receive a positive feasibility report on the project.
Elisabeth Harrod, our Grand Keeper of The Policy Book, next led us through an update to our policy books, removing outdated material and inserting new or amended policies and procedural documents. Always a good opportunity to review the work we've done over the last few months and make a pile of paper to recycle.
After our mid-meeting break, we amended and approved minutes of our October Council meeting and then appointed applicant Maribeth Rubenstein to fill an open member-at-large seat on our Governance and Monitoring Committee. Welcome to Maribeth, and thank you for volunteering your service to our co-op.
We next reviewed a contract with the National Cooperative Grocers Association's Development Cooperative (NCGA/DC), which assists co-ops across the country with expansions. We discussed the possible needs for their services if we are to open a second satellite store in Collegetown, and/or if we were to expand into a new, larger West-End store. We expect an opportunity to have discussions next month with one of the consultants from NCGA/DC to help ascertain the appropriateness of our contracting with them for these services.
For our last agenda item, receiving the results of our recent GM Evaluation survey, we entered into Executive Session and discussed the results and the "Findings Report" that we will be producing for next month's Council meeting.
By Dan Hoffman,
Member, Bylaws Review Committee
There could be some changes in store for GreenStar's bylaws — but only if enough member-owners vote in October, and only if a "super majority" of them (two-thirds) vote to make the changes. The Co-op's Council will decide at its Aug. 11 meeting which proposed bylaws amendments will be sent to the membership this year.
A group's bylaws are like a City's charter or a state's constitution — containing the most basic values and rules by which it is to be guided and governed. It's considered a "best practice" for organizations such as GreenStar to review their bylaws regularly, and to propose and adopt changes as needed. GreenStar has an ad hoc Bylaws Review Committee (BRC) for that purpose. After being dormant for a couple of years, it was reactivated in March to consider bylaws changes that might be proposed in the fall of 2015, and beyond.
Currently, the committee includes four Council members (12th Moon, who chairs it, Patrice Lockert Anthony, Kristen Kaplan, and yours truly), two staff members appointed by the General Manager (Human Resources Manager Michael Hoysic and Membership Manager Alexis Alexander), and at-large member Jenny Caldwell. (Two at-large seats remain unfilled. If you think you might be interested, please fill out and submit an application — available at the stores or at www.greenstar.coop.)
Out of 581 total ballots, 49 were invalid (39 no ID at all, 1 voted for 10, 1 second ballot, 2 not members and 5 came late in the mail). 532 Valid ballots - less one empty envelope
Elected for 3 year terms:
1- Liz Coakley = 407
2- Trisica Munroe = 391
3- Jan Rhodes Norman = 362
4- Krys Cail = 351
5- Stefan Jirka = 337
For a one year terms:
6- Susan Beckley = 335
7/8-- Eric Banford = 329
7/8 - Patrice Anthony =329
9- Kristen Kaplan = 291
10- Walter Hollien = 216
11- Deborah Moore = 122
Special thanks to Laura Buttenbaum, Ellen Brown and Brian Henehan.
By Alexis Alexander,
As students return to Ithaca in late August, GreenStar will be hosting a two-week extravaganza of celebration and education. Two exciting celebratory events are planned, along with two opportunities for members and nonmembers to learn more about co-ops, including the history of the cooperative movement and its impact on local and global communities.
Topping the list of events to watch for is a performance by the amazing hip-hop artist Talib Kweli, who will be playing at the Bernie Milton Pavilion on the newly renovated Ithaca Commons on Thur...